Faculty/Staff: Important Information About The Automated Time Off Requests Transition
Thank you for your patience throughout the transition to an automated time off request process. We are excited to let you know about a few updates in this new year.
Balances and carry-over hours:
- The first payroll of the year must be processed before the system can update balances.
- This means adjustments, carry-over hours, and balances will adjust after the Jan. 12 payroll for those employees paid on a semi-monthly basis, and Jan. 31 for employees paid monthly.
- In the meantime, if an employee has issues requesting time off during January, supervisors can go in and manually adjust the days for the employees to reflect the correct absences.
- Please keep in mind that we cannot adjust balances until after the payroll has been processed, regardless of discrepancies.
- Under “employee absences,” select the date, select “edit,” and then update the absence or click on “add+”.
- If after the payroll is processed, you are still seeing a discrepancy please send an e-mail detailing what the discrepancy is so we can research further. Including screenshots and/or pictures in your email helps speed up the process.
- Carry-over hours will appear in the new year as a lump sum, and your new vacation time will update per pay as it is accrued. This means you will now see available accrued hours every paycheck versus a lump sum at the beginning of the year.
- You can go into the negative until you have reached your balance cap if you have vacation you would like to request it before accruing the full amount of time.
- Please note that this is how the vacation policy was always administered per the handbook. The system now matches the policy.
- You can go into the negative until you have reached your balance cap if you have vacation you would like to request it before accruing the full amount of time.
- As a reminder, full-time employees may carry over up to five days (40 hours) to be used by June 30, 2024. Part-time employees may carry over up to 20 hours each year.
- For example, if you had four days (32 hours) left in 2023 that have carried over into 2024, your new year’s balance will reflect these hours.
- Plan details under “Time Off Balances” will show your accrual rate.
- For each pay, you will accrue vacation hours.
Projected time:
- iSolved has multiple boxes under the time off balance tab, which can cause some confusion, especially this early in the year. Please disregard any boxes reflecting any projected balance for now and until further notice. The boxes are not showing accurate time in the system. We will be checking balances, carry over hours, and accrued time to ensure everyone’s time is correct after the 1/31 payroll has been processed to adjust where necessary.
Paystubs:
- Beginning with your first pay of the year and moving forward, your time off taken for the pay period will reflect on your paystub as well as your balance. For semi-monthly employees, this will begin with the Jan. 31 pay.
- For example: monthly employees have a set number of hours of 173.33. If you have requested and used eight hours of sick and eight hours of vacation, your paystub will reflect this information for you:
- Regular: 157.33 hours.
- Sick: Eight hours.
- Vacation: Eight hours.
- This feature is for your convenience, and we are hoping you will use it as another way to track your time taken as well as your balance left!
- Please make sure to check the pay period covering the hours and if there are any questions or issues, please send alina.garcia@desales.edu an e-mail with the check date in question, details, and any other information.
- An article has been posted here on MyDSU providing navigation information.
- For example: monthly employees have a set number of hours of 173.33. If you have requested and used eight hours of sick and eight hours of vacation, your paystub will reflect this information for you:
We appreciate your patience and understanding during this process!
Questions? alina.garcia@desales.edu